【Handling of the Agreement】
This participation agreement (hereinafter referred to as “Agreement”) establishes the rights and obligations between all individuals wishing to participate in Japan Educational International Model United Nations 2025 (JEIMUN 2025) and the Japan Junior and Senior High School Model United Nations Research Association (Zenmoken), which organizes this Model United Nations conference.
All participants in this Model United Nations conference must read the full text of this Agreement and agree to its terms.
【Applicability】
This Agreement applies to all participants and accompanying teachers from the moment they apply for participation in JEIMUN 2025 until the closing ceremony.
【Definition】
1: “Organizer” refers to the Japan Junior and Senior High School Model United Nations Research Association.
2: “JEIMUN” refers to the Japan Educational International Model United Nations organized by the Research Association.
3: “Staff” refers to students and teachers involved in the operation of JEIMUN.
4: “Programs provided by the Organizer” refers to the series of services provided by the Organizer to participants and accompanying teachers during JEIMUN, including:
-conference operations
-conference reception duties
5: “Participants” refers to junior and senior high school students in the simulated Model United Nations conference at JEIMUN.
6: “Accompanying teachers” refers to educational professionals who supervise participants from each school, as defined in Section 4.
【Amendment of the Agreement】
1: If there is a need to change this Agreement, the Organizer will notify participants and accompanying teachers of the details of the changes, the effective date of the changes, and provide a notice period through the JEIMUN website.
2: Participants and accompanying teachers who do not agree with the changes to this Agreement may choose to withdraw from the conference by following the procedures specified by the Organizer.
【Cancelation of Programs provided by the Organizer】
The Organizer may cancel JEIMUN due to operational reasons, natural disasters, or other unavoidable circumstances. In such a case, the Organizer will notify participants and accompanying teachers through means selected by the Organizer, such as posting on the JEIMUN website. Please note that no refunds of participation fees will be provided if the conference has already started.
【Ownership of Rights】
The Organizer will publicly release various documents related to JEIMUN operations to participants and accompanying teachers. All copyrights to these documents belong to the Organizer.
【Prohibited Activities】
During JEIMUN, participants are prohibited from posting content on social media or elsewhere that defames third parties, or that violates Japanese laws and regulations. In case of a violation of this Agreement by participants, the Organizer reserves the right to take actions such as suspending the participant’s participation in the conference. The Organizer also reserves the right to delete or modify content posted by participants in such cases.
【Participation Fees】
The participation fees paid to the Organizer cover only the conference participation fees as delegates for JEIMUN 2025 and do not include expenses such as accommodation, sightseeing, and meals.
【Request for Insurance and Disclaimer】
1: The Organizer strongly recommends that participants and accompanying teachers residing overseas obtain travel insurance to prepare for unforeseen accidents or incidents when traveling to Japan for JEIMUN.
2: The organizer shall not be liable for any damages suffered by the participant, except in cases where such damages are caused by the Organizer’s intentional actions or gross negligence through the Programs provided. This exclusion of liability also applies to instances where the participant incurs damage without having taken out overseas travel insurance and is therefore unable to receive compensation.
【Handling of Personal Information】
Photographs, videos, and comments taken or obtained by various media outlets, sponsors approved by the Organizer, and Staff will be strictly managed by each organization. These materials may be freely used without charge in publicity materials related to this conference, including without limitation, conference posters, programs during the conference, conference reports, JEIMUN official website, internet-based media, and reports by various media outlets and sponsors. Personal information collected by the Organizer will be used solely for the continuous operation of this event and future events and will not be used for any other purposes. We request that all participating students and their parents review and agree to this clause by checking the consent box on the Official Registration Form. If even one student within the school cannot agree to this clause, please contact the Organizer directly for assistance.
【Infection Control】
To prevent the spread of infectious diseases such as COVID-19, please refrain from participating if you have symptoms such as fever or cough.
We appreciate your understanding and cooperation.